Setting up Posts & Pages in WordPress

Posts and pages are the foundation of a WordPress website, and one of the first things a new WordPress user will learn how to use. In this post we’re going to talk about the differences between posts and pages, and how to set them up on your site.

Posts vs Pages. What’s the difference?

a POST is generally for articles, tutorials, updates, etc… It’s the thing you regularly post new content on. If you’re going to teach someone how to tie their shoes, how to fix their computer, how to file taxes, or make a list of tips to keep your garden healthy, etc…. those are all types of things that should be posts. This article here is written as a “post”.

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a PAGE is generally more “up and center” stage kind of content. Something that you want people to easily navigate to would be a page. Your “Home” page, “About me”, “services”, “testimonials”, “contact us”, “tutorials”, etc… are all great examples of what a page is.

Let’s assume you own a construction company. You could create a POST for each project you do, including pictures, challenges, information about the team that worked on the project, etc.. Then You could create separate PAGES for the services you do in each city. In each PAGE for different cities, you could link to the POSTS of all the projects you did in that city.

If you take a look at my website, you can see that I have all sorts of tutorials from programming to web design, etc… Each topic is a page, and inside that page I have links to posts of individual tutorials. The more you play around with it the better you’ll understand what each thing should be. OK, let’s get setup!

First, login to your website.

Go to yourwebsite.com/wp-admin and enter your username and password.

Go to your sidebar near the top and select either “posts” or “pages”. then “Add New”

In the photo you can see that all of the pages or posts are listed in a table format so you can see the title, author, etc… You’re able to search and sort in a variety of ways. If you clicked the “Published” link it would show all the published posts. You can FILTER the results by categories, status, etc.. by clicking or selecting what you’re looking for in the options above the table. In the far right there’s a search bar (Didn’t include it in the picture) so you can search for something specific.

Let’s click “Add New” to create a new post. Once you click add new you’ll see something similar to what’s below.

They make it pretty easy to get started. Just enter your title and start typing your article. Hit enter for new lines. If you’re wanting to add content of a different kind like a list, quote, Youtube video, or whatever else, click the PLUS + icon to see what’s available by default. The circled area is what I get after clicking my plus button.

If you don’t see what you’re looking for, then try searching for a plugin that can extend your site to have that functionality. Like… If you’re a realtor you may want to list some homes or a mortgage broker may want a mortgage calculator at the bottom of their page or something. Those types of specialized things don’t come default because most people don’t need that feature.

Settings for your Blocks & Pages/Posts

every “block” is going to be slightly different. and each block will have different settings. There are two areas to check for settings on a block. Right above the block if you click on the block you’ll see a menu bar for that specific block. My default “image block” looks like this:

I clicked on the alignment section and could see various different alignment options. The chain thing is a “link” if I wanted the picture to redirect the user to a different page or website. The three dots have more options like duplicate / remove

Setup your desired layout

You can cut up your page into various different layouts. If you want an image next to text, or a 3 column section. There are a few limitations with the default, but with the right customizations you’re free to do whatever you can imagine. Doing a search for “layouts” or “columns” in that little plus icon gives me these options by default: There’s also a cool “tiled image gallery” if you want to go modern with all your photos and have them at different lengths and heights. That can look pretty cool.

Block settings vs Page Wide settings

Each page has blocks in it, and those blocks have settings based on their block type. You can also set the page-wide settings. that’s done in the sidebar. At the top you’ll have “Document” for page-wide settings and “block” settings for the specific block you’ve clicked on.

If you want page-wide settings adjusted then you’ll have to click on “document” at the top of the sidebar. There you’ll get all sorts of options from changing the URL, adding a featured image / excerpt, categories, and any other theme settings that may come with your current setup.

When you have your post the way you want it you just need to hit the “Publish” button at the top right.

Notes on Page builders

From your post or page is typically where you would enter into your “page builder” if you have one installed. In the first picture in this article you can see at the top I have a button “Edit with Elementor” that I can use to jump into my page builder. It is NOT recommended to use a page builder on your blog posts. I only use page builders on the special pages like my home page, about me, and a few others. I also prefer to create “Reusable blocks” in my page builder and integrate them into my Gutenberg posts. There are a couple reasons you should use Gutenberg when you can:

  1. Gutenberg is getting better and better rapidly.
  2. Page builders may have their quirks. If something becomes unstable or conflicts with a plugin you may want to use in the future, you’ll have a LOT of work to do swapping out page builder posts with native Gutenberg posts.

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I personally had a situation where I migrated from one page builder to another and ALL of my posts were broken. It took a long time to customize everything back to where it looked good, and I didn’t even have that many posts to change over. There was another issue I had early on with Elementor in that it did not like my code blocks in my coding tutorials. Luckily I found that out soon. The future of WordPress is the Gutenberg editor, so the more you’re able to use it, the better your site will be in the long run.

If and when you can use Gutenberg, you should use Gutenberg. There are more and more plugins/extensions being released every day so it’ll get better I promise.

Where do the posts and pages show up on your site?

Your “posts” will be automatically put into your “blog”, so as long as you have that setup, you won’t have to do much to your posts unless you want to link to them from other posts and pages. Your Pages will not be visible unless you link to them. You need to link to the pages from your menu, or from other pages, or wherever you decide to put them.

That’s pretty much it for now. Posts and pages are pretty simple. If any of this is confusing you can watch me add a few posts & pages in the video above. Hopefully this post was helpful!

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